MS-086A

MS-86A

 

BETA SIGMA PHI COLLECTION ADDITIONAL

 

INTRODUCTION

 

The Beta Sigma Phi Collection Additional was accessioned into the Flesh Public Library Archives in March 2007.  The materials were a further donation by Jacqueline Lange, the last Recording Secretary of the organization.  The collection includes organizational records from 2000-2007.

 

On 7 March 2007, the Laureate Gamma Chi Chapter (No. PL 2264) voted to change the chapter status to “sustaining membership.”  The chapter would have no set meeting dates and would no longer take minutes of its meetings or send records to national headquarters.  The organization’s membership had been reduced to five members:  Yvonne Gilmore, Jackie Lange, Martha Mote, Kathleen Smith, and Edie Thoma.  Thus the organization officially ceased to exist and the last of their records were donated to the Flesh Public Library.

 

The collection is divided into five series: Chapter Minutes; Attendance Sheets; Obituaries; Correspondence, and Programs.  The collection consists of seventeen files in one Hollinger box.  There are no known restrictions on the use of this material.

 

SCOPE AND CONTENT

 

The collection is divided into the following five series:

 

SERIES I   Chapter Minutes: 19 September 2001 to 7 March 2007

 

SERIES II  Chapter attendance Sheets: September 1999 to March 2007

 

SERIES III Obituaries of deceased members and related materials

 

SERIES IV Correspondence – consisting primarily of materials received by the club

 

SERIES V  Program Pamphlets:  1989-90 through 2006-07

 

BOX INVENTORY

 

BOX 1

 

SERIES I:  Chapter Minutes 19 September 2000 through 7 March 2007

 

File    1        Minutes of monthly meetings:  September-December 2001

 

          2        Minutes of monthly meetings:  2002 (meetings were not held in

                             July and August).

 

          3        Minutes of monthly meetings:  2003 (meetings were not held in

                             February and August.  The minutes for the June meeting

                             are not part of the collection).

 

          4        Minutes of monthly meetings:  2004 (meetings were not held in

                             June, July, or August).

 

          5        Minutes of monthly meetings:  2005 (meetings were not held in

                             May, June, July, August, and November).

 

          6        Minutes of monthly meetings:  2006 (meetings were not held in

                             June, July, August, and December).

 

          7        Minutes of monthly meetings:  2007 (meetings were not held in

January and February.  March was the last official meeting of the organization).

 

SERIES II:  Chapter Attendance Sheets

 

File    8        Attendance Sheets:  September 1999-March 2007

 

SERIES III: Obituaries of deceased members and related materials

 

File    9        Jane A. Rengel – 20 December 2006 Obituary

BOX 1 continued

 

File    10      Mary E. Patterson – 6 January 2006 Obituary – also funeral

                             card, thank you note from the family, change of status

                             form to national headquarters, and a letter of sympathy

                             from the national office of Beta Sigma Phi.

 

          11      Maxine Staley – 28 July 2005 Obituary – also change of status

                             form to national headquarters, thank you note from the

                             Staley family, and a letter of sympathy from the office of

                             Beta Sigma Phi.

 

SERIES IV:  Correspondence

 

File    12      Correspondence between the national headquarters of Beta

                             Sigma Phi in Kansas City, MO and the Piqua Chapter

                             2004-2006.

 

          13      Correspondence between national headquarters, the local

                             chapter, and Ruth Heitzman concerning Ruth’s

                             membership status after she move to Cloverdale, Ohio.

 

          14      Correspondence – thank you notes and letters from groups and

                             organizations to whom the club had made donations.

 

          15      Correspondence – miscellaneous

 

SERIES V:  Program pamphlets

 

File    16      Founder’s Day Programs – 2002, 2003, 2004, and 2006

 

          17      Yearly Programs:  1989-90 through 2006-07.  The programs

                             contain the names of the officers, committees and

                             chairwomen, meeting dates and locations, and the names

                             of the members.