MS-213A
LUCY LAUG – CITY COMMISSION CLERK AND CITY MANAGER SECRETARY RECORDS COLLECTION
INTRODUCTION
The Lucy Laug – City Commission Clerk and City Manager Secretary Records Collection was accessioned into the Piqua Public Library Archives and Special Collections as a part of a larger two part donation of the Laug, Meinders, Comer Family Collection in December 2011 and January 2012.
Lucy Dee Laug began working in the Piqua City Manager’s Office as a Secretary in c. 1963. She became the Clerk of the Piqua City Commission in November 1977 and retired from this position and from city employment in July 1989.
The collection is housed in a single box containing 37 files. The ownership of these documents has been transferred to the Piqua Public Library and all documents relating directly or indirectly to the City of Piqua, Ohio are a matter of public record and open to the public upon request. There are no restrictions on the use of these documents. The processing of this collection was completed by Gary D. Meek, Local History Coordinator in April 2016.
SCOPE AND CONTENT
The Lucy Laug – City Commission Clerk and City Manager Secretary Records Collection is housed in a single Gaylord 1215 box and is divided into the following four series:
SERIES I: Office Documents – Files 1-18
SERIES II: Maps – Files 19-28
SERIES III: Lucy Laug Commendations – Files 29-30
SERIES IV: Documents from Lucy Laug’s Office Which Were Stored in 3-Ring Binders – Files 31-37
CONTAINER LIST
SERIES I: Office Documents
BOX 1
File
1 Job Descriptions: Clerk Typist [IV-05]; Clerk Stenographer I [IV-15]; Clerk Stenographer II [IV-20]; Secretary to City Manager [IV-25]
2 Job Descriptions: Secretary to the City Manager / City Clerk [SEC/CLK.86]
3 Position Classification Questionnaire: Jean Schou – Secretary; Lucy Laug – Secretary to the City Manager and “Instructions and Suggestions for Filling Out Position Classification Questionnaire.
4 Notice of Job Openings: Secretary to the City Manager (April 6, 1989); Secretary I (September 4, 1987); Personnel Survey Staff, Position Allocation Notice and new job description under classification “110” (January and July 1987).
5 Certificate from The Ohio State University given to Lucy Laug for her completion of the requirements of the Institute for Municipal Clerks Certification Program leading toward the award of Certified Municipal Clerk from the International Institute of Municipal Clerks
6 Letter perfect, The Secretary’s “Steady”, a handbook of useful information for secretaries from the Dictaphone Corporation
7 ATARI Part III, A Course for Rookies, Continuing Education Edison State Community College, prepared by Dr. J. D. Parete.
8 [1] City of Piqua, Ohio Employee Information Booklet and [2] Public Employees Retirement System of Ohio Handbook for Members
9 Ordinance No. 34-86 concerning leaves of absence and conversion of sick leave upon retirement.
10 [1] Brochure – “Your City Government” listing city departments, leaders and their phone numbers; [2] “1888-1929 The Piqua City Department of Health” by Charles M. Oxley, M.D., 1978 – this 38 page booklet is a history of the early days of the Piqua Health Department; [3] 1988 Annual Report of the City of Piqua and a calendar of events ; [4] 2000 Piqua Annual Report and calendar of events.
11 Resolution No. C-5944 passed July 19, 1976 – created “The Mayor Jack D. Wilson Centennial Fund of the City of Piqua, Ohio” and is to be identified on future financial statements as “Mayors Centennial Fund.” This fund began with the acceptance by this resolution of a $100.00 donation from Mayor Jack Wilson to be divided in $25.00 amounts and invested in the following four financial institutions: Border City Savings and Loan Association; Miami Citizens National Bank & Trust Co.; Piqua National Bank and Trust Co.; Third Savings & Loan Company.
12 Piqua-Caldwell Historic District Description – a working document with notations for corrections
13 Piqua Nuclear Power Facility History
14 Piqua, Ohio District Heating / Cogeneration Project Dedication – the project to use steam from the Municipal Power Plant to heat businesses, schools and other facilities in the city.
15 The Charter of the City of Piqua, Ohio – pre 1976 – Charter in which the Mayor is elected by the City Commission from one of its members.
16 The Charter of the City of Piqua, Ohio – the Charter, which was adopted in 1976 and went into effect in 1977, provided for the election of the Mayor by popular vote [the candidate also had to be elected to the city commission to serve as mayor].
17 City of Piqua, Charter – 1980 edition
18 City of Piqua, Ohio, Charter – January 1, 1985
SERIES II: Maps
File
19 Piqua Street Map – c. 1980 – the map shows individual lots but no lot numbers or addresses.
20 City of Piqua Lot Record – c. 1975 – this set of maps divides the city into nine sections (A – I) – in each section the lot number and lot dimensions are shown. There are ten maps in the set, map one is of the entire city and is an index map showing the nine sections. The following nine maps are one for each section.
21 1888 three dimensional map of Piqua, Ohio showing houses, manufacturers, public buildings, schools, churches and newspapers. All except the houses are identified in a list on the bottom of the map.
22 A set of twelve maps and drawings focusing on locations of present and former railroads in the City of Piqua. The maps in this set are c. 1970.
23 City of Piqua, Ohio, Annexation Map – showing the areas annexed to the city in the years between 1951 and 1988.
24 Miami and Erie Canal Map showing the route and locks by number between Cincinnati and Toledo. The second drawing on the map shows the elevation of the canal between Cincinnati and Toledo.
25 Proposed Miami-Shelby Reservoir Site – The Miami Conservancy District Preliminary Layout. The proposed reservoir involved the construction of a dam at the confluence of the Great Miami River and Loramie Creek just north of the Piqua Historical Area (Johnston’s Farm and Indian Agency). The proposed reservoir would have impounded Loramie Creek as far up as Fort Loramie; Turtle Creek as far up as Hardin Station and the Great Miami River as far up as the southern edge of Sidney. Part of the Village of Lockington would have been submerged under this proposal including Miami and Erie Canal locks 6 and 7 and possible others.
26 Historical Map of Miami and Shelby Counties with historical sites numbered and labeled in a key on the map.
27 Aerial photograph of Lockington, Ohio – Aerial photo #27 of Section 29, Town 7, Range 6 East of the East Meridian Survey, located in Washington Township, Shelby County, Ohio
28 Lockington Lodge Financial Feasibility Study map, Mitchell & Jensen, architect and engineer and J. Richard Lawwill, consultant – April 26, 1978. Also a map of a proposed Lockington Historical Park – c. 1976
BOX 1
SERIES III: Lucy Laug Commendations
File
29 Piqua Daily Call Profile article of Lucy Laug printed in the May 18, 1988 edition.
30 A framed copy of Resolution No. C-8943 commending “The Public Service of Lucy D. Laug as Clerk of the Piqua City Commission.” The resolution is signed by William J. Cruse, Mayor and was passed on July 17, 1989. Lucy Laug also signed her own resolution in her capacity as Clerk of Commission – Lucy retired from the city at the end of July 1989. There are two other copies of the resolution with a note attached on a stenographer’s page in large print. The note was probably Lucy’s spoken response to the commission when she received the framed proclamation.
SERIES IV: Documents from Lucy Laug’s Office Which Were Stored in 3-Ring Binders
File
31 Ohio Municipal Clerk’s Manual
32 City of Piqua Employee Vacation Records – July 1986 through June 1989
33 Code of Ordinances of Piqua, Ohio (1985-86 S-10 Supplement) Volume 1, Part I: Charter through Chapter 75 inclusive.
34 Code of Ordinances of Piqua, Ohio (1985-86 S-10 Supplement) Volume 1, Part II: Chapter 76 through Chapter 149 inclusive.
35 Code of Ordinances of Piqua, Ohio (1985-86 S-10 Supplement) Volume 2, Chapter 150 through Index.
36 Code of Ordinances of Piqua, Ohio (1985-86 S-10 Supplement) Supplements: First Quarter 1987 through Second Quarter 1989.
37 Resolution No. C-6183 – A Resolution Appointing Lucy D. Laug as Clerk of Commission for the City of Piqua. The resolution is dated November 21, 1977 and is signed by Mayor Jack D. Wilson and Attested to by Lucy D. Laug, Clerk of Commission.